We offer Full Administration Functions which includes the following:

  • Validation of accounts for payment and authorisation thereof.
  • Regular checking of rent roll to confirm this corresponds with information on leases.
  • Ensuring lease information is correctly captured on database.
  • Ensuring the necessary correspondence is undertaken timeously.
  • All necessary administrative functions within the property management arena.
  • Ensuring the property is adequately insured and risk control measures are implemented.
  • General correspondence with regard to the day to day requirements of the portfolio.
  • Ensuring that adequate steps have been taken to recover utilities, municipal charges and other operating cost expenditure, where necessary.
  • Ensuring that the building is adequately insured and that the day to day administration regarding insurance and risk control is appropriately implemented.
  • The compilation of comprehensive reports to stakeholders regarding the different areas of responsibility, such as:
    • Arrears and legal matters
    • All elements of administration
    • Vacancies, lease information and market information
    • Secretarial reports
    • Incidental maintenance requirements
    • Preventative maintenance requirements
    • Budgeting and variance information
    • Consultancy information
  • The perusal and authorisation of accounts for payment.
  • The compilation of minutes required for the purposes of keeping proper records of meetings.
  • Compilation and distribution of agenda and other documentation in anticipation of meetings.
  • The refund of tenant deposits where they are due.
  • Ensuring that building staff perform their duties in accordance with their respective appointments and that such building staff are correctly remunerated.
  • The advancing of income due to stakeholders in accordance with board mandates.
  • The periodic checking of disbursement and rent roll statements to ensure that income and expenditure have been correctly apportioned.
  • The inception, monitoring and control of legal actions undertaken by clients in respect of their managed buildings.
  • Ensuring that the correct procedures are followed in respect of the take-on and termination of managed buildings.
  • Adherence to the divisional systems manual.